Agenda - November 11, 2025

1. RESIGNATION: Mindy Flake (Secretary)
2. PROPOSAL: Appoint Laura McCleve as a board member and Secretary to replace Mindy Flake

BACKGROUND:  At our 8/26/25 board meeting we discussed revising the SCPAA mission statement. Since then, we came to consensus on the verbiage via text message conversations.

PROPOSAL:  Accept the following statement with the adjustments as indicated...
“Our mission is to unite and uplift our communities by providing the highest quality, cultural experiences and opportunities, by keeping that honor the values on which our community was founded on.

1. Nathan Pacheco concert
2. Comedian - Valentine's Day
3. Easter Messiah Sing-a-long
4. Summer 2026 - Musical play?
5. Other

1. Buy more poster holders to place along Main Street. Need someone to be responsible for putting up and taking down posters.
2. What can we do to expand advertising coverage for events?

1. Report on website, branded email platform/marketing, etc.
2. Need someone to be responsible for event on-site ticket sales

Purpose: Establish a shared understanding of needs, explore opportunities, and discuss next steps for pursuing a performing arts venue for the Silver Creek Performing Arts Association.

1. Opening & Framing
   1. Goal:  Clarify why we want it, what we want, what it will take
   2. Emphasis:  This is visioning, not decision-making
   3. Expectations:  Gather ideas, identify priorities, outline next steps
       
2. Why
   1. Why do we want to pursue this?
   2. Who will benefit? Who do we serve?
       
3. Potential Uses of the Building
    
4. Assessment of Needs, Building Characteristics
   1. Performance space (type of stage, size, seating capacity)
   2. Stage + backstage capacity
   3. Rehearsal space
   4. Support spaces (dressing rooms, green room, storage, scene shop, lobby, concessions, ticketing)
   5. Flexible spaces (banquets, classes, workshops, meetings)
   6. Technical needs, acoustics
   7. Local economic development alignment?
       
5. Potential Sites & Partnerships
   1. New build
   2. Rehab existing building
   3. Discussions with city officials
       
6. Funding Considerations
   1. Municipal, tourism, facilities district, schools, grants, private donors, corporate sponsorships, foundations, bonding, public-private partnerships
       
7. Governance & Stewardship
   1. Who owns the building?
   2. Who manages and maintains the building
   3. Do we need a separate facility board or foundation?
       
8. Expertise needed
    

9. Timeline Discussion
   Phase 1 – Visioning & needs assessment (2-3 months)

   Phase 2 – Feasibility study & site options (4-6 months)

   Phase 3 – Fundraising strategy + preparation; funding for design work (6-12 months)

   Phase 4 – Architectural plans + costing (3-6 months)

   Phase 5 – Fundraising (12-36 months)

   Phase 6 – Construction/Acquisition (12-24 months)

   Overall: 3-7 years
    

10. Immediate Next Steps
    1. Viability? Consult people with expertise in financing & public-private partnerships
    2. Research grant opportunities, donors
    3. Discussions with city governments
        
11. Schedule Next Meeting